Custom AI and automation, built around how your team already works.

Typical examples of what we design and deploy. Every project starts from your own workflows, never from a template.

01 / 06

Invoice and document processing

The work today: Supplier invoices and other paperwork arrive by email or on paper, then get retyped into accounting software and chased for approval.
What we build: A system that captures each document, reads the key fields, checks them against your records and files them where they belong.
What changes: Nobody retypes. Exceptions go to a person, and everything else moves on its own.

02 / 06

Lead capture and qualification

The work today: Enquiries land in inboxes, messages and web forms, and get answered whenever someone has a spare moment.
What we build: One place where every enquiry is captured, scored against your own criteria, routed to the right person and followed up on schedule.
What changes: Promising leads reach the right person quickly, and none go cold without anyone noticing.

03 / 06

Reporting and dashboards

The work today: Someone exports spreadsheets every week and assembles the management report by hand.
What we build: Live dashboards and scheduled reports built straight from your own data, in the shape your managers actually use.
What changes: The numbers are there when you ask for them, and nobody spends their Friday building the report.

04 / 06

Data sync between your systems

The work today: The same customer or order is typed into the CRM, the accounting software and a spreadsheet.
What we build: Integrations that keep those systems matching, with clear rules for which record wins when they disagree.
What changes: One source of truth, no copy and paste, and fewer conversations about which number is right.

05 / 06

Customer follow-ups and reminders

The work today: Quotes go unanswered, invoices go unpaid and appointments are forgotten because chasing is manual.
What we build: Follow-ups and reminders sent on a schedule you define, with a person stepping in only when a conversation needs one.
What changes: Nothing slips through the cracks, and your team spends time on conversations rather than chasing.

06 / 06

Internal approvals and workflows

The work today: Requests move by email and chat, and nobody is sure where an approval is stuck.
What we build: Request, approval and stock or purchase workflows that route to the right people and keep a clear record.
What changes: Every request has an owner, a status and a history.

How we work

You run the business. We run the technology.

Whatever the workflow, the approach is the same.

Designed around your operations

We study how work actually moves across your teams, departments and systems, and build around that, not a generic template forced onto your workflows.

Standalone or integrated

Some gaps need a purpose-built system. Others need your existing tools connected. We assess which delivers the most impact and build accordingly.

You run the business. We run the technology.

Design, development, deployment, training and ongoing support. Your team does not need to become technical. They just use the system.

Not sure which of these fits your business?

That is what the free AI Gap Assessment is for. We look at the department that needs it most and tell you where AI would make the biggest difference.

Get your free AI Gap Assessment

Free · 30 minutes on Google Meet · No obligation

WhatsApp+254 757 230 579 Call+254 757 230 579 Emailflex@sdfmgroup.com